Browse this page to find the information and forms found in the Registrar’s Office.
Change of Address Form
Change of Address forms may be downloaded and printed by clicking onto the link below. Once completed, the forms must be submitted to the Office of the Registrar. You must present a valid City or State issued photo ID.
Enrollment Verification Form
CUNY – Medgar Evers College has authorized the National Student Clearinghouse to provide degree and enrollment verification. The National Student Clearinghouse may be contacted at: www.studentclearinghouse.org
Change of Major Form
Students who are majoring in one degree program and wish to transfer to another must obtain the approval of both Department Chairpersons before the change becomes official. Forms are available in the Academic Advisement Center (AAC).
We are guided by the State Education Department’s 1984 memorandum, entitled Guidelines on Matriculation and Approved Program for Purpose of State Student Aid. Students are advised to declare a major within 30 days of the end of our established add period of the first semester of the sophomore or junior year. It is suggested that students declare a major as soon as possible, preferably no later than the end of freshman year in two-year programs or sophomore year in four-year programs.
Change of Name and Social Security
Students who would like to change their Name and or Social Security Number may download the form. This form may only be submitted in person at the Office of the Registrar.
In the event that you are submitting a change of name, you must provide the Registrar’s Office with an original Court Document. Ex: Marriage Certificate or Divorce Certificate with official court stamps/ seals.
In the case of a misspelling of your name, a valid state ID or Social Security Card may be used as proof.
If you wish to change your Social Security Number you must provide you original Social Security Card.
Please note that in the case of a Name and/or Social Security Number change, ORIGINAL supporting documents must be submitted. This form may not be mailed or faxed to the Office of the Registrar.
Click here to download the Change of Name and SS# form
Duplicate Diploma Form
Students whose diplomas are lost, stolen or destroyed can order a duplicate copy. The form can be downloaded and printed by clicking on the link below. Once completed, the forms must be submitted to the Office of the Registrar. Click here to download the Duplicate Diploma form.
Preferred Name Request Form
While CUNY recognizes the importance that a change of name might have to students during their time with the University, a preferred name is not a legal name, but is generally used to change how others refer to you. For this purpose, students may identify a preferred name to be recorded in the student system. No documentation is required to have a preferred name recorded. Documents and records that may display a preferred name include, among other things, course rosters, student identification cards, student email addresses, and other documents issued by the University. A preferred name will not be reflected on, among other things, a student’s official academic record, diploma, or transcript. The Preferred Name Request Form can be accessed here.
WA Reversal Form
Students who do not comply with the immunization requirements after 30 days from the first day of classes will receive a ‘WA’ grade and will not be allowed to attend classes. Additionally, letter grades issued by the instructor of the class will not appear on the student’s transcript until the following steps have been completed:
- Proof of the 2nd MMR must be submitted to the Health Services Office, located at 1637 Bedford Avenue, room 217, within two weeks after the ‘WA’ grade was issued.
- A ‘WA’ Reversal Form can be obtained in the Health Services office, room S-217. The form must be signed by the college nurse and presented to each instructor for their signature.
- The WA Reversal Form, signed by ALL of the student’s instructors must then be submitted to the Registrar’s Office. Students have until the last day of class to bring in proof of immunization to clear their immunization stop. Students are not allowed to take their final exam if the 2nd MMR shot is not completed. Once the semester is over and the student has not completed the Immunization process, the “WA” grade will remain permanently on the student’s record.
WA Reversal forms must be obtained from the Health Services.