Space Reservations & Rentals

The Office of Space Reservations manages the scheduling of academic and non-academic events using the CUNY Coursedog Events & Space Scheduling system. All event and space requests must be submitted and approved through the official Coursedog Event Request workflow.

Coursedog Event Policies

1. Authorized Requestors
   • Only Medgar Evers College faculty and staff may serve as Event Requestors in Coursedog.
   • Students are not authorized to submit Event Requests in the system.
2. Minimum Advance Notice
   • All Event Requests must be submitted in Coursedog no fewer than three (3) weeks prior to the event date.
   • Requests submitted outside of this timeframe may not be approved.
3. Event Request Submission
   • All internal and external Event Requests will only be accepted through the Coursedog Event Request Form.
   • Requests submitted via email, phone, or in person will not be entered into the system or processed.
   • Submission of an Event Request does not guarantee space approval and remains subject to the Coursedog approval workflow.
4. Approvals & Workflow
   • All Event Requests are subject to review and approval through the Coursedog workflow, including but not limited to:
     • Space availability
     • Facilities & Operations review
     • Compliance with College policies
   • Events may not proceed without receiving final approval in Coursedog.
5. Catering & Food Services
   • Any event involving food service must use vendors with a valid Food Service License.
   • Documentation may be required and uploaded or provided as part of the Coursedog approval process.
   • Events involving food may require additional review by Facilities or designated campus offices.
6. Event Host Responsibilities
   • The faculty or staff member listed as the Event Host / Requestor in Coursedog must be present for the entire duration of the event.
   • All room setups and breakdowns are coordinated through Facilities & Operations.
   • Faculty, staff, students, and student workers are not permitted to move furniture or alter room configurations independently.

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Compliance

Failure to follow Coursedog procedures or College policies may result in:

• Event cancellation
• Delayed or denied future requests
• Additional review requirements for future Event Requests