Expense Reimbursement

Faculty and staff may be reimbursed for valid expenses incurred while performing college business. Employees must obtain approval from the department manager before the purchase. The department head must ensure sufficient funds are in the budget to process the reimbursement. The college does not reimburse any taxes paid on purchases in New York State.

To receive an expense reimbursement:

1. Fill out a Personal Expense Form signed by the unit head
2. Write a brief justification stating the reason for the purchase
3. Scan the form, justification, and all receipts for uploading in CUNYFirst
4. Log on to CUNYFirst to create an Expense Report
5. Ask the department head to approve the Expense Report

Note 1:  If the Approve icon is gray, the requisition is in budget error. The department head should contact the Budget Office.

Additional Resources:

Personal Expense Reimbursement Form

Create an Expense Report

View an Expense Report

Modify an Expense Report

Delete an Expense Report

Approve Expense Report – For Supervisors