The full MEC Faculty Senate Chapters and Bylaws is downloadable here.
Table of Contents
Article I. Duties and Powers of Officers
Article II. Duties and Powers of the Executive Committee
Article III. Elections
Article IV. Eligibility to Hold Office
Article V. Recall and Impeachment Procedures
Article VI. Meetings
Article VII. Amendments
MEDGAR EVERS COLLEGE FACULTY SENATE CHARTER
We, THE FACULTY, of Medgar Evers College of the City University of New York, in order
- to actively involve the faculty in developing, examining and amending from time to time the means for carrying out the mission of the College;
- to be innovative in developing new ideas for meeting the ever-changing educational and social needs of the college clientele in accordance with the mission of the College;
- to strengthen communication and understanding among the faculty, student body, administration, alumni and surrounding community as they work together on college-wide concerns;
- to review the policies and decisions of the college-wide committees, the Board of Trustees of CUNY, the local, state, and federal agencies which have jurisdiction over the College;
- to make recommendations to the appropriate person, body or committee;
- to effect such activities that would serve to facilitate the professional growth and maintenance of morale of the faculty; and
- to assert faculty rights and to provide leadership in the academic affairs of the College in areas customarily vested in a college faculty including academic standards and academic freedom as enshrined in the Bylaws of The Board of Trustees of CUNY, AAUP guidelines and other documents;
Section 1. To be eligible for membership in the Faculty Senate, a person must meet all of the following criteria:
- S/he must be employed in one of the instructional or non-instructional departments of the College as defined by the MEC Governance Plan.
- S/he must hold one of the following titles:
- Associate Professor
- Assistant Professor
- Adjunct (with the above titles)
- Distinguished Faculty (with the above titles)
- College Laboratory Technician
- Counselors holding one of the above titles
- A person cannot be or continue to be a member if s/he has been appointed by the President to an administrative position or to a position in the Administrative Title Series, as defined by the MEC Governance Plan, the University Faculty Senate Charter, Article II, Section 3, or to an excluded title as defined in the PSC CUNY Contract.
- Except for a person duly elected to the position of Department Chairperson by the faculty in the department, a person cannot be or continue to be a member of the Faculty Senate if s/he has been given more than 50% reassigned time from faculty duties to perform administrative functions not directly related to teaching or research.
- Persons not qualified for membership in the University Faculty Senate as per Charter Article II described below are not qualified for membership in the Medgar Evers College Faculty Senate. The University Faculty Senate Charter Article II, Section 3, states, " No person holding the position of Chancellor, Deputy Chancellor, Vice Chancellor, University Administrator, University Associate Administrator, University Assistant Administrator, President, Provost, Vice President, Assistant Vice President, University Dean, University Associate Dean, University Assistant Dean, Dean, Associate Dean, Assistant Dean, Administrator, Associate Administrator, Assistant Administrator, Visiting Professor, Visiting Associate Professor, Visiting Assistant Professor, Research Associate, Research Assistant, Clinical Assistant, Registrar, Associate Registrar, Assistant Registrar, Registrar's Assistant, Higher Education Officer, Higher Education Associate, Higher Education Assistant, Assistant to Higher Education Officer, Higher Education Intern, Business Manager, Assistant Business Manager, Assistant to Business Manager, or whose duties are predominantly administrative in nature, not directly related to teaching and research, except in the case of department chairs, shall be eligible for election as a Senator."
- Persons not eligible for membership in the union as per the current PSC Contract are not eligible for membership in the MEC Faculty Senate. The PSC Contract states: "Employees in the following functions or titles are excluded: Chancellor; Deputy Chancellor; Sr. Vice Chancellor for Facilities Planning, Construction and Management; Vice Chancellor; President; Deputy to the President; Sr. Vice President; Assistant Vice President; Dean; Associate Dean; Assistant Dean; Principal- Hunter College Elementary and High Schools; Director of Campus School; Executive Assistants to: The Board Chairman, Sr. Vice Chancellor for Facilities, Planning, and Management; Deputy Chancellor; Vice Chancellors; College Presidents; Sr. Vice President; Vice President; Chief Librarian; Director; Provost; Office of the Vice Chancellor for Faculty and Staff Relations; Office of the General Consul of the Board of Trustees; Labor Designees; Office of the Labor Designee; Affirmative Action Officer; Personnel Directors; Office of the Personnel Director; Administrative Series; Dean of the CUNY Law School; Law School Chief Librarian; Dean of CUNY Medical School; Business Manager; Hunter College Campus Schools Assistant Principal or Administration; Dean of Executive Search and Evaluation; University Office of Executive Search and Evaluation; Occupational Safety and Health Officer; Visiting (full-time title) less than one-half time."
Section 2. Annual membership dues will be assessed in an amount recommended by the Executive Committee of the Faculty Senate.
- The membership year will run from October 1 to September 30.
- Payment of dues by a person accepted for membership according to the eligibility requirements and other procedures for acceptance as members within these Bylaws and defined in Article III Section 1 of the Charter shall constitute membership in good standing.
- Privileges of membership in good standing shall commence no less than 30 calendar days following receipt of dues from persons approved for membership.
Only eligible members in good standing shall have the right to vote on matters that come before the body and/or to serve as an officer or representative of the Medgar Evers Faculty Senate.
ARTICLE IV. FUNCTIONING
Section 1. The Faculty Senate shall function through the General Body, the Officers, and the Executive Committee.
Section 2. The officers of the Faculty Senate shall be:
- Vice Chair
Section 3. There shall be an Executive Committee of the Faculty Senate consisting of the following members:
- Officers (4): Chair, Vice Chair, Secretary and Treasurer
- Members-at-large (2) Full-time
- Members-at-large (1) Adjunct
- Representative to the College Council from the Faculty Senate (1) Full-time
- Representative to the College Council from the Faculty Senate, (1) Alternate Full-time
- Representative to the College Council from the Adjunct Faculty, (1)
- Former Faculty Senate Chairperson as ex-officio member with vote
- University Faculty Senators, Full-time, as determined by the UFS Charter
- University Faculty Senators, Adjunct, as determined by the UFS Charter
- University Alternate Faculty Senators, Full-time and Adjunct, as determined by the UFS Charter
Section 4. Special Committees may be established by the Faculty Senate Chair in consultation with the Executive Committee to study specific issues and recommend appropriate measures to deal with the issues.
ARTICLE V. AMENDMENTS
Section 1. This Charter may be amended by a two-thirds majority of the membership of the Faculty Senate as provided in the Bylaws.
Section 1. Term of Office: All four officers and the two Members-at-Large shall serve for a term of one year from July 1 to June 30. In case election of their successors cannot be completed as per the Bylaws, they shall continue in office until such election is held.
Section 2. Duties and Powers of the Chair
- It shall be the duty of the Chair to preside at all meetings of the Faculty Senate and the Executive Committee and to have general charge and supervision and responsibility for the affairs of the Faculty Senate.
- The Chair shall perform all the usual duties vested in the office of the President of any legitimately constituted organization.
- The Chair shall have the authority to speak on behalf of the Faculty Senate provided he/she exercises fair judgment as to the extent of agreement of his/her views with the majority of the Faculty Senate members and honors the intent of the Charter of the Faculty Senate
- The Chair shall obtain the approval of the Faculty Senate at the next regular meeting for any specific and substantial action he/she has taken either by his/her own discretion or by authorization of the Executive Committee.
- The Chair shall, in the absence of any other officer, perform the duties of such officer either by himself/herself or through an appointee. Such appointee shall be a member in good standing of the Faculty Senate and shall act for a temporary period until the elected officer returns to duty or a replacement is elected.
- It shall be the duty of the Chair to appoint one member of the Election Committee. The Executive Committee of the faculty Senate shall appoint one. Three shall be elected by the general membership of the Faculty Senate. The Election Committee shall elect a chairperson from among its membership. The membership of the Election Committee shall be made known to the Faculty Senate membership.
Section 3. Duties and Powers of the Vice Chair
- It shall be the duty of the Vice Chair to perform all duties of the Chair in his/her absence.
- The Vice Chair shall keep as custodian of and on behalf of the Faculty Senate any duplicate copies of books, correspondence and other records normally required to be kept.
- In case the office of the Chair becomes vacant, the Vice Chair shall immediately assume that office.
- The Vice Chair shall perform such other duties as the office may require at the request of the Chair.
Section 4. Duties and Powers of the Secretary
It shall be the duty of the Secretary:
- to record and keep on file the names and addresses of all members of the Faculty Senate
- to update promptly the membership list from time to time
- to provide a copy of the Charter and Bylaws to new members
- to safely hold as custodian of and on behalf of the Faculty Senate all books, correspondence and all other records which •are required to be kept
- to give due notice of all meetings to the membership
- to attend all meetings and to make regular entries in a book of minutes, to be kept by him/her, of all proceedings of such meetings and the names of all members who attend those meetings
- to act as Secretary of the Executive Committee
- to draw up a calendar of meetings and other activities or events for the academic year, including relevant information concerning university, state or nation-wide faculty activities
- to perform such other duties as the office may require at the request of the Chair and/or of the Executive Committee.
Section 5. Duties and Powers of the Treasurer
It shall be the duty of the Treasurer
- to receive and to deposit all assessments, dues, monies, funds and credits of or on behalf of the Faculty Senate into an account in a well-established banking institution which must be chosen by the Executive Committee
- to keep regular accounts of all receipts and payments in suitable books provided for that purpose which shall be available at all reasonable times for the inspection of the membership
- to receive, hold and safely keep as custodian of and on behalf of the Faculty Senate all property and physical assets which may come into the ownership, possession or control of the Faculty Senate to prepare and submit at each regular meeting a financial report. This report shall reflect the financial condition of the Faculty Senate as of the day prior to the regular meeting. A copy of the report shall be furnished to the Secretary before the regular meeting at which it is to be presented.
- to draw-up, sign and remit to the respective payees all checks covering expenditures of or on behalf of the Faculty Senate. Both the Chair and the Treasurer shall sign all checks. All payments shall be made only after authorization by the Executive Committee and
- to perform such other duties as the office may require. Section 6. Duties and Authority of the Parliamentarian
It shall be the duty of the Parliamentarian
- to assist and advise the Chair regarding the parliamentary rules of procedure according to Roberts Rules of Order Revised (latest edition) in the conduct of meetings of the Faculty Senate and the Executive Committee.
Section 7. Vacancies: Except that of the Chair, all vacancies shall be filled by a special election to be held at the next regular meeting of the Faculty Senate to serve out the remainder of the term of the office. Until such election is held, the Chair will exercise provision for appointments as per Article I, Section 1 e) of these Bylaws.
ARTICLE II. Duties and Powers of the Executive Committee
Section 1. The Executive Committee shall have authority to carry out the day-to-day administration of the Faculty Senate.
Section 2. The Executive Committee shall select a Parliamentarian.
Section 3. It shall be the duty of the Executive Committee to carry out policy decisions of the Faculty Senate
Section 4. It shall be the duty of the Executive Committee to assist the Chair in establishing special committees.
Section 5. It shall be the duty of the Executive Committee to do all things deemed by it to be necessary for protecting the interest of the Faculty Senate and its individual members in keeping with the provisions of the Charter.
Section 6. The Executive Committee shall prepare a tentative agenda for each Faculty Senate meeting. Such agenda shall be included in the Notice of Meeting to be sent out by the Chair or the Secretary.
Section 7. Quorum for the Executive Committee shall be a majority of its membership.
Section 1. An Election Committee shall conduct all elections of the Faculty Senate.
- The Election Committee shall consist of 5 tenured faculty members. The Chairperson of the Faculty Senate shall appoint one member. The Executive Committee of the Faculty Senate shall appoint one member. Three shall be elected by the general membership of the Faculty Senate. The Election Committee shall elect a chairperson from among its members.
- Elections are to be held by the end of April.
Section 2. Elections must be held yearly for the following positions:
- Officers (4) Chair, Vice-Chair, Secretary and Treasurer
- Members-at-large (2) Full-time
- Members-at-large (1) Adjunct
- Alternate, Full-time Representative to the College Council from the Faculty Senate (1)
- Alternate Senators, Full-time and Adjunct, of the University Faculty Senate
- Members of the Election Committee (3)
Section 3. Elections shall be held for the following positions when their terms of office expire.
- Representative to the College Council from the Faculty Senate (1) Full-time (2-year term)
- Full time Senators of the University Faculty Senate (staggered 3-year terms)
- Adjunct Senator of the University Faculty Senate (3-year term)
Section 4. The Election Committee shall send out notices to all members by the second Thursday in March, which shall contain the following information:
- The various positions to be filled by election.
- A copy of the form for submitting nominations as per section IV of Article III.
- The last date for receiving written nomination and evidence from the candidate that s/he has accepted the nomination.
- The schedule for balloting and any additional regulations for proper conduct of the elections, promulgated by the Election Committee.
Section 5. The following format will be used for submitting written nominations to the Election Committee:
- Name of Office
- Name of Nominee
- Nominee's Rank, Title and Department
- Nominee's Home Contact information
- Nominee's Work Contact information
- Signature of Nominating Member
- Nominee's Consent
I____________consent to my nomination to the office mentioned in item I above and agree to abide by the Bylaws of the Faculty Senate and, if elected, to hold the office and discharge the duties of the office to the best of my ability.
Signature of Nominee
- Nominations of members in good standing from the floor of a Faculty Senate meeting for positions in the MEC Faculty Senate that are offered by other members in good standing shall be accepted provisionally, contingent upon submission of the form mentioned in Section 4 above, within seven calendar days of the meeting.
- The Election Committee shall review all nominations for compliance with the provision stated in 4A above, including the provision for submission of the forms and acceptance mentioned within seven calendar days of the meeting, and also certification of good standing of the nominator and the nominee before placing candidates on the ballot.
Section 6. Voting shall be by written Ballot with provision for the positions as stated in Article III, Section 2 of the Bylaws.
- There shall be special provisions made for participation of Adjuncts and Full-time faculty in the University Faculty Senate Elections. Persons who meet all criteria for membership as per the University Faculty Senate Guidelines for Membership (see Faculty Senate Charter, Article III, Section IE), but have not paid their dues, are eligible for nomination to the University Faculty Senate Adjunct and Full-time positions and are eligible to vote for their Adjunct and Full-time candidates, respectively. Provisions must be made to separately track the election of Adjunct and Full-time Senators and Alternate Senators to the University Faculty Senate.
Section 7. Except as provided for in Article III, Section 5 of the Bylaws, only Adjunct and Full-time members in good standing of the Medgar Evers Faculty Senate as defined in Article III, Section 2 of the Charter shall be eligible to vote for candidates in Medgar Evers College Faculty Senate Elections.
Section 8. All elections shall be by ballot.
- All ballots shall carry the name of the voter who cast his/her vote. The Secretary shall keep ballots cast on file for a period of one year.
Section 9. Complaints regarding elections shall be submitted to the Election Committee and shall be resolved as set forth in the following subsections:
- Any member of the Faculty Senate may submit complaints about eligibility or suspected irregularity.
- All complaints shall be submitted, in writing, to the Election Committee within seventy-two hours after a list is published as to who has voted in the election.
- The complaint(s) shall indicate the name of the position, the name of the announced winner for that position, the nature of the suspected participation by a person ineligible to vote or to serve and/or any other irregularity or complaint, supportive documents, and the name and signature of the complainant. Any complaint that does not include these items will not be considered and no action will be taken.
- Upon receipt of a complaint, the Election Committee shall promptly notify the person against whom the complaint was made, inviting him/her to rebut the charge in writing within two calendar days after proof of service.
- Failure to respond as per the established timetable will result in acceptance of the validity of the charge.
- The Election Committee shall promptly investigate the charge and make a judgment within five calendar days after receipt of the response to the complaint.
The decision of the Election Committee shall be final.
Section 10. All vacancies that arise during the year, except that of the Chair, shall be filled through appointment by the Chair for the remainder of the term from among the members in good standing, unless the body or committee losing representation on the Executive Committee has its own specific rule for filling vacancies, with the following exceptions:
- In the case of a vacancy in the Chair, the Vice-Chair shall become the Chairperson. If there is a vacancy in both positions, a Special Election of the membership shall be called to fill the vacancy of chair and Vice-Chair.
Section 1. All members in good standing as defined in the Charter, Article III, Sections 1 and 2, shall be eligible to hold office. Exceptions to this are permitted under the Bylaws, Article III, section 5a, for University Faculty Senate positions.
- Persons who hold office in the University Faculty Senate but have not paid their dues or are not eligible to be members of the MEC Faculty Senate shall not sit on the Executive Committee of the Medgar Evers Faculty Senate.
Section 1. Articles of impeachment for misfeasance shall be required to initiate impeachment proceedings against any of the four officers of the Faculty Senate. The articles shall consist of the charge(s) against the alleged officer and shall be in writing signed by one-third of the entire Faculty Senate membership. The officer so charged shall appear before the Faculty Senate for a rebuttal. A two-thirds majority of the entire membership of the Faculty Senate is required to remove an officer by impeachment.
ARTICLE VI. FACULTY SENATE MEETINGS
Section 1. A quorum for Faculty Senate meetings shall be thirty (30) percent of its members in good standing.
Section 2. The Faculty Senate shall ordinarily meet in the third week of each month. There shall be no regular meetings during the months of June, July and August.
Section 3. The Chair may call a special meeting of the Faculty Senate at any time. A special meeting of the Faculty Senate may be called by written application to the Chair by one-third of the membership setting forth the object and purpose of the meeting and the Chair shall be obligated to call such a meeting. Notice of a special meeting shall be sent to all members with as much advance notice as possible. Such notice shall indicate the purpose, time and place of the special meeting.
Section 1. Any member may propose amendments to the Charter and the Bylaws in writing. The proposal shall be filed with the Secretary and shall be considered at the next meeting.
Section 2. If two-thirds of the members present considered that the proposal warrants submission to a vote of the membership and vote to submit it, a proper ballot shall be prepared by the Secretary and sent to all members. All members shall have the duty to return their votes to the Secretary within ten (10) days from the date of sending the ballots. The Secretary shall keep the votes received under safe custody.
Section 3. After the ten-day period the Chair shall promptly call a meeting of the Executive Committee for the purpose of counting and tabulating the votes.
Section 4. The amendment shall be adopted and incorporated if a two-thirds majority of the entire membership votes for the amendment.