Office of Space Reservations
1150 Carroll Street (room 401)
Brooklyn, N.Y. 11225.
Office hours: Monday - Friday, 9:00am to 5:00pm
The Medgar Evers College Office of Space Reservations is responsible for reserving all spaces for events at the college including non-academic internal & external events. The mission of the office is to provide quality service to all constituents utilizing event space at the college.
Guidelines and Conditions
All transactions between any organization, individual and Medgar Evers College-CUNY are subject to the following rules and regulations of the college:
Facilities are allocated based on the following CUNY Guidelines below:
Reservations can be made up to ninety (90) days prior to an event.
Space Reservations Requirements
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A copy of the State Charter indicating the non-profit status of the group or organization must accompany the request for space.
Insurance is required by the renter so as to provide Medgar Evers College with $1,000,000 liability coverage per event, per occurrence.
Space Reservations Procedures
Submit a completed Space Reservation Request Form, along with the state charter, if applicable, at least Six (6) to Eight (8) weeks prior to event date. Include alternate dates and all contact information.
Submit with your application a $30.00 (non-refundable) processing fee by check or money order.
Upon confirmation of your request, an invoice will be generated. A $250.00 non-refundable holding fee will be required within 10 business days of your confirmation to secure your requested location. An administrative fee of 10% shall be included in your total invoice amount.
Submit payment, along with an invoice, to the Bursar’s Office located on the 3rd floor of the SBSS Building, 1637 Bedford Ave. Brooklyn, NY 11225 Monday through Friday, 9am to 5pm. A copy of payment receipt must be submitted to the Office of Space Reservations.
Cancellation of a Space Request
Cancellation for a confirmed event must be submitted in writing to the Office of Space Reservations no later than two (2) weeks prior to scheduled event.
The $250.00 deposit is non-refundable in the event of cancellation. If a full payment was made prior your event and you must cancel, you will receive a refund on the following scale.
1 month prior to event – 75% refund
2 weeks prior to event – 25% refund
1 week prior to event – no refund
FACILITIES / SPACES
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