Registrar's Office

The mission of the Registrar’s Office is to ensure the accuracy, integrity, and security of student academic records; and, to provide the highest quality of information and services to students, faculty, and staff.

The Office of the Registrar provides a wide range of services to the college community. It coordinates activities including, but not limited to, an efficient course registration, maintenance and protection of academic records, and certification of students for continued enrollment and for graduation.

Services We Provide

Student Registration Checklist
  1. Go to: https://home.cunyfirst.cuny.edu and follow the simple steps
  2. Refer to the Step-by-Step How to Claim My CUNYfirst Account for instructions
  3. You can claim your account from home or you can visit the following locations to claim your account.
    • Office of the Registrar
    • Computer Lab B-2012

Tip: Don't delay. Make sure you have access to our new Registration System.

Issues? If you experience technical difficulties claiming (activating) your CUNYfirst account, contact the Student Helpdesk at (718) 270-5132.

 

  1. Go to: https://home.cunyfirst.cuny.edu
  2. Learn how to view your Grades
  3. Learn how to view your Course History
  4. Learn how to view your Unofficial Transcript

Tip: Refer to the Log into My CUNYfirst Account instructions if you need assistance.

Login Issues? If you experience technical difficulties logging into CUNYfirst, contact the Helpdesk at (718) 270-5132. Also view:

    1. Change My CUNYfirst Password »
  1. I Forgot My CUNYfirst Password »
  2. Managing My Account »
Register Online

Register for classes using CUNYfirst

  • Log into https://home.cunyfirst.cuny.edu
  • Click on SELF SERVICE -> STUDENT CENTER
  • Under Academics click on Enroll
  • From this page you will be able to register for classes.

To Claim your CUNY PORTAL account or if you need to log into your CUNY PORTAL account, go to: https://cunyportal.cuny.edu

  • New Users-Click on “Register for a New Account” and follow instructions.
  • Returning Users - Enter your username and password Click on Log-In
Articulation Agreements
CUNY e-Permits

The on-line permit process allows students to make arrangements to take courses at OTHER CUNY COLLEGES without having to directly contact both the home and host colleges for approval. The intent of this process is to provide a convenient means of obtaining permission to register for courses offered at other CUNY colleges. This will enhance the opportunity of graduating in a timely manner and allow students to pursue academic interests not offered at their home colleges.

To be eligible for a permit you must: 

  • Be matriculated and currently in attendance at the Home College;
  • If an undergraduate student, have a cumulative GPA of at least 2.00;
  • Prerequisites apply to permit courses and must be adhered to. All prerequisites must be completed prior to submitting a permit request.
  • Not have any holds on your record;
  • Have met all the HOME College requirements, such as required immunizations and residency.
  • First time freshman or transfer students are not permitted to register for permit courses.

 

How to File an ePermit in CUNYfirst

Follow the step-by-step instructions:

  1. Log in to CUNYfirst.
  2. Navigate to "Student Self Service: Student Center."
  3. Select "ePermit" from the drop down menu.
  4. Select Term and "Add ePermit with equivalent course."
  5. Browse Catalog for Desired Course.
  6. Find CUNY equivalents (Fetch Equivalent CUNY Courses).
  7. Select one or multiple institutions (Request ePermit Column).
  8. Click "ePermit Form" (the form will appear).
  9. Select Permit type, add comments if neccessary, verify and submit.
  10. Once submitted, the status of the permit can be checked through CUNYfirst at any time by clicking "Search ePermit."
  11. ePermit approval does not mean a student is automatically enrolled for a course. Once an ePermit has been approved, then the student must register for the course on his/her own. In CUNYfirst, the student will now have a term for the host CUNY school as well as for Medgar Evers College. When registering, it is important to make certain that enrollment is done under the correct college and term.

Each permit request is for a single course and its equivalent. Thus, a student needs to complete a permit request for each equivalent course he/she would like to take at other CUNY Colleges. Courses taken on permit must meet the student's outstanding degree requirement.

You may cancel your request to take a permit course at any time prior to your registration at the Host College. If a student enrolls in a course at the selected HOST College and decides not to attend the course, it is the student’s responsibility to cancel the course registration at both the HOME and HOST campuses as well as the ePermit request. The student must notify his/her HOME College of the cancellation before classes begin to avoid a tuition liability and to prevent any academic consequences.  ePermit course cancellation adheres to the CUNY refund policy dates and deadlines published in the academic calendar.

Tuition Payment: The Home College Bursar will bill you for your tuition. Students eligible for financial aid are to apply through their HOME College and are responsible for meeting any credit load requirements. If you are unable to register at the Host College, your financial aid and TAP may be affected if you do not remain full-time. Courses for which material fees are applied are paid by the student to the HOST College.

Full-time Status: If the permit course is being used to calculate full time status (a minimum of 12 billable credits), the approved permit course must be one that will meet degree requirements for the program in which you are matriculated. If the credits for the permit course all are in excess of twelve for the semester or six for the summer session, the course does not have to satisfy degree requirements.

There may be a limit to the number of permit credits allowed. Please check your Home College Catalog.
Permits will not be issued to:

  1. A non-degree student.
  2. A readmitted matriculated student who is not currently enrolled or who does not need the permit course for graduation.
  3. An incoming newly matriculated student who requests a permit for the semester or summer session preceding his/her effective term of admission.
Forms

Change of Address Form

Change of Address forms may be downloaded and printed by clicking onto the link below. Once completed, the forms must be submitted to the Office of the Registrar. You must present a valid City or State issued photo ID.
 
Please Note: Students that are currently enrolled can change their address via CUNYfirst. Click here to download the Change of Address form.

Enrollment Verification Form

CUNY - Medgar Evers College has authorized the National Student Clearinghouse to provide degree and enrollment verification. The National Student Clearinghouse may be contacted at: www.studentclearinghouse.org

Change of Major Form

Students who are majoring in one degree program and wish to transfer to another must obtain the approval of both Department Chairpersons before the change becomes official. Forms are available in the Academic Advisement Center (AAC).

We are guided by the State Education Department's 1984 memorandum, entitled Guidelines on Matriculation and Approved Program for Purpose of State Student Aid. Students are advised to declare a major within 30 days of the end of our established add period of the first semester of the sophomore or junior year. It is suggested that students declare a major as soon as possible, preferably no later than the end of freshman year in two-year programs or sophomore year in four-year programs.

Change of Name and Social Security

Students who would like to change their Name and or Social Security Number may download the form. This form may only be submitted in person at the Office of the Registrar.
 
In the event that you are submitting a change of name, you must provide the Registrar's Office with an original Court Document. Ex: Marriage Certificate or Divorce Certificate with official court stamps/ seals.
 
In the case of a misspelling of your name, a valid state ID or Social Security Card may be used as proof.
 
If you wish to change your Social Security Number you must provide you original Social Security Card.
 
Please note that in the case of a Name and/or Social Security Number change, ORIGINAL supporting documents must be submitted. This form may not be mailed or faxed to the Office of the Registrar. Click here to download the Change of Name and SS# form

Duplicate Diploma Form

Students whose diplomas are lost, stolen or destroyed can order a duplicate copy. The form can be downloaded and printed by clicking on the link below.  Once completed, the forms must be submitted to the Office of the Registrar. Click here to download the Duplicate Diploma form.

WA Reversal Form

Students who do not comply with the immunization requirements after 30 days from the first day of classes will receive a 'WA' grade and will not be allowed to attend classes. Additionally, letter grades issued by the instructor of the class will not appear on the student's transcript until the following steps have been completed:

  • Proof of the 2nd MMR must be submitted to the Health Services Office, located at 1637 Bedford Avenue, room 217, within two weeks after the 'WA' grade was issued.
  • A 'WA' Reversal Form can be obtained in the Health Services office, room S-217.  The form must be signed by the college nurse and presented to each instructor for their signature.
  • The WA Reversal Form, signed by ALL of the student's instructors must then be submitted to the Registrar's Office. Students have until the last day of class to bring in proof of immunization to clear their immunization stop. Students are not allowed to take their final exam if the 2nd MMR shot is not completed. Once the semester is over and the student has not completed the Immunization process, the "WA" grade will remain permanently on the student's record. 

WA Reversal forms must be obtained from the Health Services.

Transcript Requests

There are two kinds of transcripts: student copies and official copies.

  • Student transcripts – These are unofficial copies that the student can request for his or her own records.
  • Official transcripts –These are sent directly to other colleges and employers. No official transcripts can be sent to a student's home address. Only a student copy of the transcript can be sent.

You may obtain an official copy of your academic transcript with the college's seal and signature of the Registrar in the three following ways:

Online

  • To utilize this service, students will need to have their social security number, telephone number, a valid major credit card (Visa, Master Card, American Express or Discover) and the name and address of the party they are sending the transcript to.
  • Both official and student copies may be ordered online for your convenience. Medgar Evers College has retained Credentials Inc. to accept transcript orders over the Internet. If you do not have access to the Internet, call Credentials Inc. at 800 646-1858. Students ordering over the Internet can receive official and unofficial (student copy) transcripts within 5 to 7 working days. The regular transcript fee charged by CUNY is $7.00 per transcript. There is an additional fee of $2.00 for use of this service.
Get started here:

In person

You may come to the Registrar's Office (Room S-301) and fill out a transcript request form to have an official transcript sent to other colleges and employers.

There is a $7.00 fee for transcripts sent to agencies/institutions that are outside CUNY. However, there is no fee for transcripts sent to the University Processing Center (UAPC) or to another CUNY College.*

Please allow 5 to 7 working days in order for us to process your transcript request.

In writing

Please download and complete a transcript request form Transcript Request Form and mail it to:

Transcript Department
Registrar's Office, Room S-301
Medgar Evers College/CUNY
1637 Bedford Avenue
Brooklyn, New York 11225

Be sure to include:

  • Your full name. (If you have attended MEC under a different name, please include both.)
  • Student ID Number
  • Present mailing address
  • Exact name, address and office number where you want the transcript sent.
  • A $7.00 money order should be included for each request sent outside of the CUNY or UAPC systems.
  • Please make money orders payable to: Medgar Evers College
Filing for Graduation

Filing for graduation

All prospective graduates are required to meet with their respective academic advisor in the Academic Advising Center, ASAP or SEEK prior to submitting their graduation application package to the Registrar's Office. Students must adhere to the filing period noted on the academic calendar each semester. Click for filing deadline

Graduation Checklist:

  • Completed Graduation Application. (Signed by Academic Advisor)
  • Signed Graduation filing notice
  • Met with Academic Advisor for Degree Audit
  • Has begun process to resolve INC grades by deadline
  • Apply approved waivers and/or substitutions (Consult advisor if needed)
  • Passed/Exempt from all CUNY ACT examinations
  • Minimum required 2.0 GPA
  • Minimum required 60 credits (Associates Degree) in declared curriculum
  • Minimum required 120 credits (Bachelor’s Degree) in declared curriculum
  • In progress of last semester of “Still Needed” courses
  • Minimum required 30 residency credits
Petitions

Guidelines for Submitting a Petition to the Academic Standards & Regulations Committee:

  1. Petitions should be typed and proofread.  If you prefer to use a word processor and wish to attach a separate sheet with your explanation, be certain to neatly print the basics of your request on the form itself. When indicating the reason for submitting a petition, you should clearly indicate what time period you are referring to and what you are requesting from the Committee. Include course sections (050,006, etc.) where applicable.
  2. Example: Please waive Hist 200-001 as a requirement for the B.A. degree in Psychology. I request that the WU grade in SPAN 101-006 during Fall 2000 be changed to a W.
  3. Provide a rationale for your petition and submit the appropriate documentation to support it (such as a medical statement from your doctor, employer, death etc.) All documentation should be submitted on the letterhead of the appropriate institution/individual and should be signed and dated.
  4. All petitions should be signed by you. The Committee will not review petitions submitted without this signature.
  5. The petition and supporting documentation should be submitted to the Academic Advising Center -room S220. If you choose to leave your petition with a faculty or staff member elsewhere in the College, it is your responsibility to make sure that it is delivered to the Academic Advising Center.
  6. The Committee meets once a month to review petitions in the order that they are received. Your petition may not be reviewed the same month that you submit it. When it is reviewed, you will receive the pink copy of the petition form signed by the Committee chair, indicating the Committee's decision.

Contact the Academic Advising Center if you have any questions about the above procedures.

  • Petitions not following the above procedures will be returned to you for resubmission.
  • The Committee can only directly consider grade changes of WU/WF to W. Please see your professor and chairperson for other grade changes.
  • You may file for a change of grade up to the end of the following semester form the semester in which you took the class.
WA Reversal

Students who do not comply with the immunization requirements after 30 days from the first day of classes will receive a 'WA' grade and will not be allowed to attend classes. Additionally, letter grades issued by the instructor of the class will not appear on the student's transcript until the following steps have been completed:

  • Proof of the 2nd MMR must be submitted to the Health Services Office, located at 1637 Bedford Avenue, room 217, within two weeks after the 'WA' grade was issued.
  • A 'WA' Reversal Form signed by the college nurse must be obtained and presented to each instructor.
  • The WA Reversal Form, signed by ALL of the student's instructors must then be submitted to the Registrar's Office. Students have until the last day of class to bring in proof of immunization to clear their immunization stop. Students are not allowed to take their final exam if the 2nd MMR shot is not completed. Once the semester is over and the student has not completed the Immunization process, the "WA" grade will remain permanently on the student's record.