Federal SAP

Federal Satisfactory Academic Progress (SAP) and program pursuit standards require a student to have a Minimum GPA of a "C" average (2.0 GPA) by the end of their second academic year.     Further, to be eligible to receive assistance from all Title IV Programs, students, after their fourth semester of study, must complete a certain number of credits in relation to the credits they have attempted, and have the appropriate Grade Point Average at the  beginning of the semester in which they are seeking payment.

Students are required to complete their coursework in no more than 150 percent of an academic program’s published length.

Under this new standard, all undergraduate students are expected to maintain a minimum cumulative GPA based on the number of credits attempted as in the following table:

Credits Attempted

Minimum GPA

.001– 12.999

1.50

13- 24.999

1.75

25- upward

2.00

Thus, all students eligible to receive Title IV financial aid awards must maintain Satisfactory Academic Progress in his or her educational program to be awarded aid. Below is a SAP Chart, which displays the attempted credits and the required minimum earned credits needed to meet progress (Pace of Progression) in order to receive Title IV awards for the academic year.

Satisfactory Academic Progression (SAP) Chart

AA DEGREE MAXIMUM TIME-FRAME (60 CREDIT DEGREE X (1.5) = 90)

Credits Attempted

16 - 20.999

21 - 25.999

26 – 30.999

31 – 35.999

36 - 40.999

41 - 45.999

Required  Percentage of Credits Earned

9.99

14.99

19.99

24.99

33.99

42.99

 

AA DEGREE MAXIMUM TIME-FRAME (60 CREDIT DEGREE X (1.5) = 90)

Credits Attempted

46 – 50.999

51 – 55.999

56 – 60.999

61 – 65.999

66 – 70.999

71 – 75.999

Required  Percentage of Credits Earned

45.99

49.99

53.99

55.99

57.99

59.99

 

ASSOCIATE DEGREE MAXIMUM TIME-FRAME (60 CREDIT DEGREE X (1.5) = 90)

Credits Attempted

76 – 80.999

81 – 84.999

85 – 90.001

90.002 – 999.999

Required  Percentage of Credits Earned

61.99

64.99

66.69

99.99

 

BACHELOR DEGREE MAXIMUM TIME-FRAME (60 CREDIT DEGREE X (1.5) = 180)

Credits Attempted

25 – 30.999

31 – 36.999

37 – 45.999

46 – 48.999

49 – 60.999

61 -72.999

Required  Percentage of Credits Earned

14.99

24.99

34.99

39.99

44.99

49.99

 

BACHELOR DEGREE MAXIMUM TIME-FRAME (60 CREDIT DEGREE X (1.5) = 180)

Credits Attempted

73 – 94.999

95 – 120.999

121 - 129.999

130- 138.999

139 –150.999

151-151.999

Required  Percentage of Credits Earned

54.99

59.99

60.99

61.99

62.99

63.99

 

BACHELOR DEGREE MAXIMUM TIME-FRAME (60 CREDIT DEGREE X (1.5) = 180)

Credits Attempted

152 – 156.999

157 – 164.999

165 – 180.999

181 – 999.999

Required  Percentage of Credits Earned

64.99

63.99

Financial Aid Suspension

Undergraduate students who do not meet the minimum undergraduate standard are placed on financial aid suspension and lose their eligibility to receive federal student aid. Students on financial aid suspension will remain ineligible for Title IV federal student assistance until an appeal is filed with Academic Advisement and is granted.

Right To Appeal

All students who have been placed on financial aid suspension may appeal through the normal institutional academic appeals process to retain eligibility for Title IV assistance. Students may appeal any component of the SAP standard they have not been able to meet including not meeting the minimum GPA and exceeding the maximum time-frame for program completion. An appeal must be based upon mitigating circumstances resulting from events such as personal illness or injury, illness or death of a family member, loss of employment, or changes in the academic program. The student’s appeal must include: a) the reasons why the student failed to make SAP and b) what has changed in his or her situation that will allow the student to demonstrate SAP at the next evaluation.

The appeal may be granted if the school:

  • Determines that the student will be able to meet the appropriate SAP standard bythe end of the next payment period (semester); OR
  • Advisor develops an academic plan for the student that, if followed, will ensure that the student will either be able to meet the appropriate SAP standard by a specific point in time or achieve completion of his or her academic program.

Title IV appeals should be reviewed by a college committee who can make an accurate academic assessment of the student’s capability to meet the appropriate SAP standard by the next payment period/semester. If the committee determines that the student should be able to meet the SAP standards by the end of the next semester, the student may be placed on financial aid probation without an academic plan.

If the committee determines that the student will require more than one payment period to meet SAP, it may develop an individual academic plan that outlines a detailed strategy for the student to regain SAP eligibility or attain program completion within a certain probationary time-frame. The plan can be for one payment period/semester or longer. The academic plan should specify conditions that must be met for the period covered by the appeal such as: the specific coursework that must be taken, the minimum GPA that must be attained, and the number of credits that must be successfully completed. An academic plan may take the student to program completion, rather than meeting the institution’s SAP standards at a specific point in time. Program completion, or graduation, should be always regarded as the ultimate attainment of SAP, and the possibility of a student finishing their program of study is a strong argument for a favorable appeal.

Although financial aid personnel may participate in the appeal process, the Financial Aid Office will not be the determining office responsible for considering, reviewing, or granting an appeal. Financial aid personnel also may not put together academic plans. These must be designed, maintained and tracked by an academic office (e.g., academic counseling, advisement, etc.).

Financial Aid Probation

A student who has been granted an appeal will be placed on financial aid probation. Students in this status have their eligibility for Title IV program assistance reinstated for one payment period (semester). At the end of the probationary semester, the institution must review the student’s academic progress to determine whether the student has met the appropriate SAP standard or has fulfilled the requirements specified in the student’s academic plan. A student who once again meets the appropriate progress standard after the probationary semester will continue to receive Title IV assistance until the next scheduled progress evaluation. Students who meet all the conditions of their academic plan at the end
of the probationary semester will continue to receive Title IV assistance on a monitored, semester by semester basis until the next scheduled progress evaluation.

There is no limit on the number of times a student who is placed on financial aid suspension may follow the financial aid appeals procedure. Although a student may file only one appeal per payment period (semester), additional appeals to extend financial aid probation to subsequent semesters are allowed. As in the original appeal, the student would indicate the mitigating circumstances, the reasons why SAP was not achieved, and what has changed that will ensure the student will be able to meet SAP at the next evaluation. If a student fails to meet the conditions of an approved academic plan, he or she may submit an additional appeal to modify or adjust the plan for the subsequent payment period(s) documenting any unusual circumstances that prevented them from meeting the goals established by the original plan. The college may approve or decline the subsequent appeal and may create an updated plan based on the information submitted.

Required Notifications

The College will notify students when they are not achieving SAP, explain what steps they must take to regain eligibility, what the appeals process is, whether or not they are required to meet with an academic advisor, what forms need to be completed, etc.

The college will track and monitor:

  • All students who do not meet SAP standards.
  • All students who file an appeal and are either granted or denied that appeal.
  • All students who are granted an individual specific academic plan.
  • All students who are granted “probation” status.
Re-establishing Eligibility

Other than having eligibility restored through filing a successful appeal, a student on financial aid suspension may regain eligibility only by taking action that brings him or her into compliance with the appropriate progress standard. The mere passage of time is insufficient to restore Title IV eligibility to a student who has lost eligibility due to not meeting the SAP standard. Therefore, students may not re-establish eligibility solely by leaving the institution for at least one year because this action, by itself, would not bring the student into compliance for Title IV SAP. Students who choose to remain enrolled without receiving Title IV aid may request a review of their academic record after any term in which they were on financial aid suspension to determine if they were able to re-attain the appropriate standard.