For the week ahead - January 22 - 25
It's time to test!
Beginning Wednesday, the CUNYfirst Testing Team will go from 30 to 60 as we move from systems testing to Users Acceptance Testing for Campus Solutions Applications for the Wave Three Colleges (BMCC, Brooklyn College, City Tech, College of Staten Island, Hunter College and York College). From the 23rd through the end of March, we will test newly configured tools for those colleges. That means representatives from the Admissions, Bursars, Registrars, Financial Aid and supporting offices will be traveling to Manhattan for testing sessions.
Starting the next week, we begin testing Financial Aid applications for our second wave Colleges (Bronx CC, CUNY Law, Hostos CC, Lehman College and Queens College). The week of January 28 to February 1 will also begin a cycle of testing for new Work Study Payroll application at those Wave Two Colleges.
A shortwhile later, we will test a new Graduate Admissions system for our Senior College and the Graduate School - tools that we will pilot at Lehman College.
UAT is designed to test scripts that replicate college and university transactions to make sure the system meets CUNY and College requirements.
We would like to remind everyone who will be attending testing sessions that it's a good idea to claim a CUNYfirst account if they have not. Please review our training material at this website to help - CLICK HERE.
Benefits of CUNYfirst:
- We will retire aging unsupportable systems that no longer serve the needs of a University (our CUPS personnel system was retired in 2009)
- We are building one common data base that houses all information for our students, our employees and our financial management. In the past we needed to rely on many systems that did not integrate or interact which led to inefficiencies and inadequate service to our students, faculty and staff
- Students/Staff transferring within CUNY won’t have to learn new systems
- We have modernized our recruiting and hiring process saving time, increasing the quality of our searches, and saving millions of sheets of paper as review the resumes, CV's and portfolios of our candidates
- Building a system in collaboration with hundreds of students, faculty and staff
- Data driven decision making
- Eliminates single point of failure issues
- Provided CUNY with an opportunity to stop, assess and re-engineer business processes
- Real time information
CUNYfirst will be unavailable due to scheduled maintenance for the times this coming weekend. All instances will be unavailable;
Start Date/Time: January 19th - 7pm - End Date/Time: January 20th - 7pm
Production systems are normally up by 4PM ET. Development environments will be available by 7:00 AM ET on January 21, 2013
As a reminder : Campus Bursar Offices to CLOSE their Cashier Office Business Day in CUNYfirst prior to the scheduled maintenance
As we move to launch new applications, it is important to note that we are asking all students, faculty and staff at CUNY to ensure that they use their college email address and mailbox for CUNYfirst. The system will not use 3rd party email addresses such as @yahoo.com or @gmail.com, etc. to send information and/or notifications.
Meetings Next Week:
MLK Holiday - CUNY Closed |
Mon, Jan 21 |
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Wave 3 CS - Train the Trainer - Student Financials
BMCC - Fiterman Hall - 245 Greenwich Street (Manhattan) 4th Floor, Room F411 |
Tue, Jan 22 |
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9:30 AM – 4:30 PM |
Wave 3 CS - Train the Trainer - Student Records
BMCC - Fiterman Hall - 245 Greenwich Street (Manhattan) 4th Floor, Room F412 |
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9:30 AM – 4:30 PM |
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CUNY Help Desk Managers Meeting
395 Hudson Street (Manhattan) - UAPC Offices - Room 5-501 |
Wed, Jan 23 |
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9:30 AM – 12:30 PM |
CUNYfirst: Transfer Credit Evaluation Training
BMCC - Fiterman Hall - 245 Greenwich Street (Manhattan) 4th Floor, Room F412 |
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9:30 AM – 4:00 PM |
Wave 2 FA UAT
New Community College - 50 West 40th Street (Manhattan) - Room 007 |
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9:30 AM – 4:00 PM |
Wave 3 CS - Financial Aid UAT
395 Hudson Street (Manhattan) - 5th Floor Testing Center - Room TBA |
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9:30 AM – 4:30 PM |
Wave 3 CS - Student Financials UAT
395 Hudson Street (Manhattan) - 5th Floor Testing Center - Room TBA |
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9:30 AM – 4:30 PM |
Wave 3 CS - Student Records UAT
395 Hudson Street (Manhattan) - 5th Floor Testing Center - Room TBA |
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9:30 AM – 4:30 PM |
Wave 3 CS - Train the Trainer - Student Financials
BMCC - Fiterman Hall - 245 Greenwich Street (Manhattan) 4th Floor, Room F411 |
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9:30 AM – 4:30 PM |
Wave 3 CS - UAT - Admissions
395 Hudson Street - 5th Floor Testing Center - Room TBA |
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9:30 AM – 4:30 PM |
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Wave 2 FA UAT
New Community College - 50 West 40th Street (Manhattan) - Room 007 |
Thu, Jan 24 |
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9:30 AM – 4:00 PM |
Wave 3 CS - Financial Aid UAT
395 Hudson Street (Manhattan) - 5th Floor Testing Center - Room TBA |
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9:30 AM – 4:30 PM |
Wave 3 CS - Student Financials UAT
395 Hudson Street (Manhattan) - 5th Floor Testing Center - Room TBA |
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9:30 AM – 4:30 PM |
Wave 3 CS - Student Records UAT
395 Hudson Street (Manhattan) - 5th Floor Testing Center - Room TBA |
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9:30 AM – 4:30 PM |
Wave 3 CS - UAT - Admissions
395 Hudson Street - 5th Floor Testing Center - Room TBA |
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9:30 AM – 4:30 PM |
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CUNYfirst: CS Wave 3 Plan Review
Conference call |
Fri, Jan 25 |
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10:00 AM – 11:00 AM |
CUNYfirst: Wave 2 Financial Aid Project Review
Teleconference |
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11:00 AM – 12:00 PM |
CUNYfirst: Work Study Payroll - Wave Two UAT Review
WebEx |
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3:00 PM – 4:30 PM |
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Important reminder for all meetings: Participants must carry College or CUNY ID to enter buildings.
The schedule for all CUNY meetings involving College Subject Matter Experts can be accessed by going to https://firstcalendar.cuny.edu. Agenda of some meetings can be accessed by clicking on the specific meeting bar on the calendar date.
The following applications are live CUNY-wide, unless noted (newest on top):
- Campus Solutions (CS) - the base academic system for students, faculty and staff
- Kingsborough CC, LaGuardia CC (Launched July 9, 2012)
- Bronx CC, CUNY Law, Hostos CC, Lehman College, New CC (Launched April 9, 2012)
- Queens College and Queensborough Community College (Launched Nov. 2010)
- Procurement (Purchasing/Accounts Payable) – Community Colleges, Hunter College Campus Schools, Central Office - (Launched June 11, 2012)
- Work Study Payroll - QCC - (Launched June 11, 2012)
- CUNYfirst Financial Aid - QCC and NCC (Launched May 21, 2012)
- Planning and Budgeting – Position Budgeting - (Launched March 5, 2012)
- Faculty Workload - System for capturing instructional, research and other responsibilities for reporting purposes - (Launched November 2009)
- Talent Acquisition Management (TAM) - CUNY's recruiting system - (Launched September 2009)
- Human Capital Management (HCM) - Base Human Resource/Personnel System - (Launched June 2009)
- Planning and Budgeting – Line Item Budgeting - System for capturing approved budget data - (Launched June 2009)
- General Ledger (GL) - Base system for all CUNY financial transactions - (Launched July 2008)
- Identity Management (IMS) - The front door to access CUNYfirst - (Launched March 2008)
- Enterprise Learning Management (ELM) - Supporting CUNYfirst Training - (Launched March 2008)
- Customer Relations Management (CRM) - For entering and tracking all help desk requests - (Launched March 2008)
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Word of the week:
Cheat; [chēt] (transitive verb)
1: to deprive of something valuable by the use of deceit or fraud
2: to influence or lead by deceit, trick, or artifice
3: to elude or thwart by or as if by outwitting <cheat death>
"At the beginning of the project we decided that the term cheat sheets would be inappropriate for an institution of higer education to help users of CUNYfirst. We call them job aids."
With this weekly note, we aim to reach as many colleagues as possible to bring you this update on the CUNYfirst Project. If you feel you need to add someone to our distribution list, let us know by email to cunyfirst@cuny.edu. If you receive this more than once as a result of being on a listserv, let us know as well.
Best wishes,
John Ray - CUNYfirst Communications |
