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Bursar's
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Bursar's
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Payment Policy After registering for classes all students will receive a billing statement for tuition & fees on the spot (by mail if done over phone) with instructions for making payment. The official policy is to drop the courses after 72 hours if the bill is not paid. Students with outstanding balances will receive multiple billing statements throughout each semester. Each billing statement will list the amount due in full by the due date appearing on your statement. Any unpaid charges from the previous statement will be brought forward and additional charges, payments, and credits will be shown. If a student does not receive a bill after registering, it is the student’s responsibility to contact Bursar Office for a billing statement and pay the full balance due by the next due date. College billing statements are sent to the home address on File with the Office of Registrar. Billing statements for international students are sent to their local address. EVERY student is responsible for making sure that the correct address is on file and must inform the Registrar's Office of any change of address. Failure to receive a bill due to an incorrect address will not be accepted as a reason for waiving late payment fees or reinstatement of the classes. The billing statement will also show and subtract any authorized deferments in the calculation of the amount due. These include Pell grants, Stafford loans, TAP and tuition awards besides SallieMae Tuition Pay plan amount under deferred payment plan. Students must have proof of approved aid, waivers, or scholarships in order to properly defer payment. Deferments are entered on the student’s account only after the financial aid award process has been completed by the student, the Office of Financial Aid and the appropriate agency (e.g., the New York State Higher Education Services Corporation). Without satisfactory evidence to defer, students are expected to pay charges up front and wait for reimbursement when the aid, waiver or scholarship funds are actually received. Students should apply early for any financial aid they expect to use to pay their College bill. Students are encouraged to enroll in SallieMae Tuition Pay Plan as they wait for their financial aid to be finalized. Payment instructions Payments made by check or money order must be made payable to Medgar Evers College and sent to the Bursar Office, 1637 Bedford Avenue Room S-308, Brooklyn, NY 11225. All payments for tuition and fees with credit cards must be made via your E-SIMS account with Master Card, Discover Card, or American Express Card. VISA credit cards are not accepted. Any payment by check that fails to clear is subject to a $30.00 non-sufficient fund fee as well as cancellation of registration if validation of registration was done by making payment with the said check which was returned unpaid. Payments made by return mail should include the bottom portion of the statement (to ensure proper credit to the account). All check or money order payments should include your name and the last four digits of your Social Security number for prompt and proper credit to your account. Payments for prior balances will be accepted only by money order, bank certified check or in cash. No personal checks will be accepted for prior balances. Also, No personal checks will be accepted for amounts below $50.00 for payment towards other than Tuition balance, such as transcript fee, readmit fee, parking fee and miscellaneous fees, which once paid is not refundable.
OUTSTANDING BALANCES
REMEMBER: You are responsible for knowing that you are registered for classes and what classes you are registered for, paying your billing statements in a timely fashion, and understanding and following the correct procedures to withdraw from classes. Tuition & Fee Liability Students who officially withdrew from the University or reduce the number of credits for which they are registered may be entitled to a proportionate refund of tuition paid or proportionate adjustment of tuition charges. The first day of classes as scheduled by the campus shall be deemed to be the first day that classes are offered, as scheduled by the academic calendar. NON-ATTENDANCE OF CLASSES DOES NOT CLASSIFY AS AN OFFICIAL WITHDRAWAL, AND DOES NOT RELIEVE THE STUDENT OF HIS OR HER FINANCIAL OBLIGATION, OR ENTITLE THE STUDENT TO A REFUND. The term liability refers to the amount of tuition or fees, which the student has not paid (satisfied) at the time of the registration. Both student receivables and financial aid receivables are liabilities. A hardship deferral, which is a student receivable, is also a liability. Students are entitled to a reduction of their tuition liability, if any of the following conditions exist: A drop form (which may be a change of program form), signed by the student and accepted and date stamped by the REGISTRAR upon receipt, is submitted. The college cancels Course(s) and the student’s program drops below 12 billable equivalent credits. · When a student’s registration, (upon academic review or due to disciplinary action), is cancelled by the college. · Withdrawal from course(s) to register at another unit of CUNY. · Withdrawal due to formal notification of military service during the semester that a refund is requested, providing that the student does not qualify to receive an earned grade. Refunds may not be generally granted for requests submitted after the college’s official census (FORM A) date unless previously stipulated above. Non-attendance does not affect student’s tuition liability. Any appeal for cancellation of classes without liability due to extenuating circumstances must be prior to the date of FORM A and certainly not after the semester or after the end of that fiscal year. No appeal can be entertained PARTICULARLY WHEN the Board of Trustees of CUNY can only waive TUITION AND FEES. More details are appended at the end of this letter CLARIFYING THE PERCENTAGE OF REFUND from the first day of the classes in the event of cancellation. Technology fee and student activity fees once billed cannot be cancelled and, once paid are non-refundable unless the student officially withdraws prior to the first day of the semester. Student activity fees cannot be waived, except by CUNY BOARD OF TRUSTEES. WA STUDENTS The existing tuition refund/liability schedule and dates for refunds will bind those students, who are permitted to register with partial proof of immunization. Thus, a student officially withdrawing within the college’s refund period will be subject to a tuition liability for the period before the official date of withdrawal. Any students who have not completed their immunization by the grace periods will be notified that they will not be allowed to continue to attend college. These students will have incurred full tuition liabilities (since the grace period are after the refund period) and will not be entitled to any refunds in accordance with the University’s refund guidelines. A student’s financial aid eligibility and academic standing may be affected by the student not having completed the semester as a result of not fulfilling the immunization requirement. Delinquent Accounts Policy Students with delinquent accounts with the College may be denied the privilege of pre-registering for the next semester. Also their statement of grades and/or official transcripts will be withheld until their delinquent balance is paid in full at the Bursar’s Office. It is the College policy to assign delinquent accounts to a Collection agency. After proper notification, students who have an unpaid balance in their account for the semester may be assigned to a Collection agency. Students will be responsible for the outstanding balance, PLUS all the late payment fees, collection agency fees in the range of 33.33% to 66.67%, court costs and attorney fees. Furthermore, the collection agency will notify all credit reporting agencies of your outstanding debt. It is, therefore, important and to your advantage to pay account balances in full when they are due. Financial Aid Procedures
Deferment Procedure Deferments are entered in the student's account only after the financial aid award process has been completed by the student, the Office of Financial Aid and the appropriate agency (e.g., the NY State Higher Education Services Corporation). If the current bill does not reflect financial aid deferments, the student must pay the amount due by the date indicated. If financial aid is received after the bill is paid, the student will be eligible for a refund. Failure to apply for financial aid does not relieve the student from the obligation to meet all payment deadlines. Cancellations & Withdrawals
A Student who is given permission to cancel his/her registration or
who is withdrawing from classes shall be liable for payments for
tuition and all fees in accordance with the liability schedule. More
details about the College Refund Policy is available through the
Bursar's Office. All refunds or adjustments of charges are based on
the date the withdrawal application is officially received by the
Registrar’s Office, not the date of the last class attended. Refunds Students may have credit balances on their accounts as a result of a tuition or as a function of an overpayment of the amount due. A formal request need be made for all such refunds and the student can approach Bursar's office for further assistance. Direct Deposit Your Financial Aid Refunds You may elect to have your financial aid refunds deposited directly into your bank account. If you complete the Direct Deposit Authorization Form and submit it to Financial Aid dept. at least three weeks prior to disbursement of your financial aid, it will be automatically deposited into your checking or savings account at any U.S. bank you choose. Here are the advantages for you:
All checks generated through SFA or College refunds will be mailed only to the students (no exceptions) to the address available as per records. Any change in address must be brought to the notice of the office of the Registrar and Financial Aid (those having financial aid) very promptly so that correct and current addresses are maintained in our records.
The following University schedules should be used in determining the
amount of refund (or reduction in amount of tuition liability.)
If a full-time student (registered for at least 12 credits) drops a course during the refund period and thus is registered for less than 12 credits, his/her effective tuition is then calculated on a part-time basis. However, he/she is also liable for that portion of a full-time tuition which is not refunded in accordance with existing refund procedures. His/her refund is calculated by subtracting the new part-time tuition amount from the full-time amount and giving him/her a refund based upon a percentage, depending upon the point of withdrawal. |
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