Procedures for Publishing Information
on the Medgar Evers College Website
As the College increasingly depends on its website to disseminate information, requests for the creation of web pages and modifications to existing web pages have risen correspondingly. To ensure the accuracy of information that is posted to the website, the Office of Communications’s Web/Blackboard Services Group has formulated the following procedures for publishing information on the College website.
A. Requesting a New Web Page
In order to have information posted to a new web page on the College’s website, you should complete the following steps:
For text, compose a Microsoft Word document that contains the information you wish to impart, and spell-check the document. If you’d like to include an image, such as banners logos or photos, either embed it in the document or include the graphic in a separate file. For all tables, please enter data into a Microsoft Excel spreadsheet and embed (Insert | Object... | Microsoft Excel Spreadsheet) within the Microsoft Word document. Do not create the table in Word!!
In an email to your supervisor, provide your reason(s) for requesting that the web page be created. Attach your document (and graphics files, if they are not embedded) to the email, and email everything to your supervisor.
Your supervisor either will approve the submission, send it back to you for revisions, or reject it. If your supervisor approves the submission, s/he will forward it to her/his area head (typically, a Dean or VP) for final approval. The Dean or VP will then forward the document (and any additional attached files) with a link to the page that is going to be updated to:
Once the files have been received, you will receive confirmation from our Webmaster. Please allow 48-72 hours for publication. If it is urgent that the publication appear within 24 hours, the Dean or VP should state so in the forwarded email. Once the publication appears, you will receive notification from the Webmaster. You may then view the publication and request any additional changes by following the procedures noted below for existing web pages.
B. Requesting Changes to an Existing Web Page
Copy the existing page into a Microsoft Word document and edit the document. If the document includes hyperlinks, you may edit them by right-clicking on the link (note: edit only the “Text to display”). If the document contains special components, such as submit buttons, you will not be able to edit them. To request changes in these components, describe the changes you are requesting in your email (e.g., “please change the label on the button to ‘send’ instead of ‘submit’). Attach the document that contains the changes you are requesting.
Proceed as in A.2, with appropriate adjustments.
**Note: All Attachments to be placed on the MEC Web Site must be under 2 MB in file size.