The Carroll and Milton Petrie Student Emergency Grant Fund

The Carroll and Milton Petrie Student Emergency Grant Fund has been created for the purpose of providing quick response emergency financial assistance to students in good standing who encounter a short-term financial emergency situation to enable them to remain in school, rather than being forced to take a leave of absence or drop out.

I. The Carroll and Milton Petrie Student Emergency Grant Fund Award Guidelines

Students who demonstrate need and are facing a current unexpected emergency may apply for this grant.  All grants are subject to approval with documentation and verification to support your application.

Quick-response grants will be given for the following types of emergencies that include, but are not limited to the following circumstances:

  1. Temporary loss of student’s job or income due to documented downsizing, medical disability or family care obligations.
  2. Homelessness or the sudden loss of the student’s primary residence due to domestic violence, family trauma, mental health issues, catastrophic events or uninhabitable conditions.
  3. Medically necessary diagnostic appointments, medical and dental procedures, or surgeries that have not been covered by insurance;
  4. Sudden loss or unavailability of suitable childcare or eldercare;
  5. The need for a winter coat for the student or his/her dependents;
  6. The need for an interview suit and shoes;
  7. The need for a food card or transportation card in support of the student’s matriculation at the College;
  8. Travel expenses home due to illness or death in student’s immediate family such as a parent, sibling, child or spouse. Documentation in the form of a death notice, funeral home information and travel reservation will be required.
  9. Eviction - financial documentation and court order must be provided.
  10. Loss of textbook, school supplies or a personal computer due to theft or damage.
  11. Loss of clothing for the student due to a catastrophic event such as a fire, flood, accident, etc.

Petrie Foundation Grants will not be given for:

  1. Full or partial tuition costs
  2. Previous debts to the College
  3. Legal representation for a Medgar Evers College disciplinary proceeding
  4. Legal representation in a criminal or civil proceeding, including child support
  5. More than one emergency in the academic year

Note that this is not a complete listing of ineligible expenses.

II. The Carroll and Milton Petrie Student Emergency Grant Fund

  1. Full-time students who have matriculated at Medgar Evers College for at least two consecutive semesters with a minimum 2.0 average shall be considered students in good standing for the purposes of this grant.
  2. Both students who receive financial aid and those who have paid tuition to the College are eligible.
  3. Students submitting applications for emergency funds must submit the required supporting documentation and statement with their application.
  4. Students who have received two emergency fund grants will not be eligible for a third grant. Unless there are very unusual circumstances, only one emergency grant per applicant will be awarded per academic year.
  5. Students whose immediate family members are a Medgar faculty or staff member such as a parent, sibling, spouse or relative with whom they reside are not eligible for emergency assistance.
  6. Students must agree to participate in a follow-up interview.

III. How much can a student apply for and who reviews the application and determines the award amount?

The cash award amount will be based on need as described in the student’s application and as supported by the appropriate documentation.  

The Carroll and Milton Petrie Foundation Student Emergency Fund Committee is comprised of representatives from the Office of Student Affairs, the Male Development and Empowerment Center, the Women’s Center, the Student Advocacy and Support Services Center (SASSC), the Office of Financial Aid, the Office of External Relations, and selected administrators and faculty.  Upon a review of the student’s eligibility, application, and supporting documents, a decision will be made by the Committee within 72 hours.

Final approval requires the signature of the Vice President of Student Affairs or designee.  A student applicant may be required to meet with any of the Committee members to further assess the merits of the emergency grant request.

Questions may be directed to the offices listed above.

Applications are available in the offices listed.  In addition, a PDF application form is available for download on the Carroll and Milton Petrie Foundation Student Emergency Fund (MEC) website page.

The Application Process

I. How to Apply for an Emergency Grant

  1. Fill out an application: Click here to download a PDF application or come to any of the listed offices to receive an application.  These offices will also provide additional assistance in completing the application and answer any questions you may have about the process. The application must be completed by the Medgar Evers College student only.
  2. Statement of Need: Include a brief statement (1-page, typed, & dated) explaining your emergency and describing how the funds will be used. Itemize each cost and provide a total of the requested amount. You MUST provide documentation for each itemized cost.  
  3. Supporting Documentation: For each itemized cost listed in your statement of need, you must submit a supporting document. Provide as much documentation as possible in order to support your request for an emergency grant. (See below)

Applications will not be given consideration unless they are complete and include both a statement of need and any supporting document(s).

II. Supporting Documentation

If your documents do not meet the following requirements, they will not be included in your application. Your documents must be:

  • Current and up-to-date (we do not accept any documents or bills from more than 1 month prior to your request)
  • Addressed to you or are in your name (if they are not, you must provide additional documentation)
  • On professional business letterhead (if you are submitting a letter)
  • Must be typed and dated (no handwritten notes)

Unacceptable Documentation

  • Rent statements and utility bills that are not addressed to or in the name of the Medgar student applicant
  • Rent and utilities bills not overdue
  • Statements of need written by someone other than the Medgar student applying for the grant
  • Handwritten statements, letters, or notes
  • Letters not on professional business letterhead
  • Bills or statements that are dated more than 1 month prior to your request

III. Application Submission & Award Information

  • Your application will be reviewed by The Carroll and Milton Petrie Foundation Student Emergency Fund (MEC) Committee to ensure your eligibility.  You will be contacted if your application requires further explanation or additional documents.  Please keep in mind that your application will not be considered complete unless it has all appropriate documentation.
  • The Carroll and Milton Petrie Foundation Student Emergency Fund (MEC) Committee will make a final decision on your application.
  • You will be notified with 72 hours whether or not you have been awarded an emergency grant.
When your emergency grant check is ready for you to pick up, The Carroll and Milton Petrie Foundation Student Emergency Fund (MEC) Committee will contact you by phone.  Please do not call or come to the office unless you have already been contacted.